Mesem by PeerBie — School Privacy Notice
In one paragraph. Mesem by PeerBie is a private app used inside a single vocational education centre. Accounts are created by the school from its own official lists — there is no public sign-up. The school is the data controller and decides what is recorded; PeerBie operates the app on the school’s instructions. School data is visible only to members of that school, is never sold, is never used for advertising, and is never used to train AI models.
On this page
Who is responsible What we process Who can see what Okulum AI Pay-slip (dekont) check What we never do How long data is kept Your rights ContactWho is responsible for your data
Under Turkish personal data protection law (KVKK No. 6698):
- Your school is the data controller (veri sorumlusu). It decides which students, teachers, parents and workplace mentors are registered, what is recorded about them, and who may see it. Requests about your data should normally go to the school first.
- PeerBie is the data processor (veri işleyen). We build and operate the app and process data only on the school’s documented instructions.
This notice describes the Mesem app specifically. The general PeerBie Privacy Policy covers the wider platform.
What we process
Accounts are created by the school by importing its official lists. Students, parents and mentors do not register themselves, and the app has no public sign-up.
| Category | Examples | Why |
|---|---|---|
| Identity | First and last name, phone number, e-mail address (often a school-issued placeholder), role (student, teacher, parent, workplace mentor), date of birth, gender, country | To create the account and let the person sign in |
| School record | School number, class, culture class, workplace (işletme), coordinator teacher, field of study (dal), branch, enrolment date, workplace start date | To place the person in the right classes, groups and roll calls |
| Family link | Which parent belongs to which student, matched by school number | So a parent sees their own child’s attendance — and only their own child’s |
| Attendance | Present / absent / late / excused per lesson and per day, who recorded it, and any note | The core purpose of the app; schools are legally required to keep attendance |
| Communication | Messages, posts, comments, events and reactions the user writes | To deliver them to the intended school group or person |
| Media | Photos and files the user chooses to attach; voice messages the user chooses to record | Only when the user attaches or records something. Camera, photo library and microphone are used solely for this. |
| Device | Push notification token, device identifier, operating system, app version | To deliver notifications such as an absence alert |
| Location | Approximate or precise location | Optional. Requested only if the user opens the classifieds / nearby-items feature, and only while the app is in use. Attendance never uses location, and roll call is not location-tracked. |
| Pay slips (dekont) | The student wage transfer receipt (PDF or photo) uploaded by the workplace mentor or the coordinator teacher. A receipt usually shows the name of the paying business or person, the receiving student’s name, bank account (IBAN) details, the amount, the date, a description and a transaction number; sometimes the payer’s tax or national ID number. Also the receipt’s period, its status (sent to the teacher / to the administration, recorded), and who sent and approved it | So the school can check that apprentice students are paid, as vocational education requires. Only if the school has turned the Dekont feature on. |
Who can see what
Everything in Mesem is school-private: a person only ever sees the school or schools they belong to. Within a school:
- Students see their own attendance record, their own classes and the groups they belong to.
- Parents see the attendance of the children linked to them, and nothing about other families’ children.
- Teachers take and see the roll for the lessons they teach; coordinator teachers also see the students assigned to them.
- Workplace mentors (usta öğretici) see only the students training at their own workplace.
- School administrators see the school’s records, as the controller.
- Pay slips: workplace mentors see only the receipts of students at their own workplace, coordinator teachers only those of the students assigned to them, and school administrators all of the school’s receipts. Parents see only their own child’s, and students only their own receipt status (received / not received, date, amount). Receipt files are never open to other members of the school; they are opened only for an authorised person through a short-lived link.
- Groups are private: only their members can see a group, its members or its messages. The member directory is limited to school staff.
Okulum AI
The app includes an assistant that answers questions from the school’s own material — timetable, rules, announcements and frequently asked questions.
- The question and the school material needed to answer it are sent to our AI provider solely to generate that answer.
- School data is not used to train AI models, by us or by our provider.
- Assistant conversations are deleted after 7 days. We chose a shorter window than the rest of the platform precisely because these conversations can contain schoolchildren’s words. A conversation a user explicitly saves is kept until they delete it.
Pay-slip (dekont) check
When a receipt is uploaded, the file is sent to our AI provider (Google) to read the recipient name, the sender name, the date and the amount. What is read is compared with the selected student, the period and the minimum wage for the student’s grade; if something does not match, a warning is shown on screen.
- The AI decides nothing: warnings are for information only; a person always sends, approves and records the receipt.
- The file is sent only for this reading and is not used to train AI models — not by us and not by our provider.
- If the receipt cannot be read, it can still be sent; a “could not be read automatically” warning is shown instead.
What we never do
- We do not sell personal data, and we never have.
- We show no advertising and use no advertising identifiers or ad-tech trackers.
- We do not use school data to train AI models.
- We do not make student profiles public — there are no public profiles and no public sign-up.
- We do not use attendance data for any purpose beyond the school’s own attendance record.
- We do not use pay-slip data for anything other than the school’s wage tracking, and we do not give it to businesses, banks or anyone else.
How long data is kept
- Account and school records are kept while the person is registered at the school, and afterwards for as long as the school’s own legal obligations require.
- People who leave (a graduated student, a teacher who transfers) are deactivated rather than deleted, so the school’s historical attendance records stay intact and correct. They lose access to the app immediately.
- Assistant conversations are deleted after 7 days, as described above.
- Pay slips and their records are kept while the student is registered at the school, and afterwards for as long as the school is legally required to keep them; earlier on the school’s instruction.
- When a school stops using Mesem, its data is deleted or returned on the school’s instruction.
Your rights
Under Article 11 of the KVKK you may ask whether your data is processed, request a copy, ask for correction of anything inaccurate, ask for deletion where the law allows, and object to processing.
Because the school is the data controller, please contact your school first — it can correct most records (a wrong class, a wrong workplace, a wrong parent link) directly, and corrections reach the app within minutes. If you cannot reach the school, or your request concerns how PeerBie operates the service, write to us at the address below and we will assist the school in responding.
Children and students
Mesem is used by students at vocational education centres, many of whom are minors. Their accounts are created by the school as part of running the education programme it is legally responsible for — not by the child, and not through any public registration. Parents are linked to their own children and can see what the school records about their child’s attendance.
Security
Data is transmitted over encrypted connections and stored on servers in the European Union. Access is limited to the school’s own members through the role rules described above, and to the PeerBie personnel who need it to operate and support the service.
Contact
For anything about this notice, or to reach the PeerBie team about a school’s Mesem workspace:
- E-mail: [email protected]
- Web: peerbie.com/contact
For questions about what your own school records, please contact the school administration.
Türkçe: Mesem Gizlilik Bildirimi