12 Top Project Management Software of 2025

Undoubtedly, using project management software can enhance your productivity in managing your workflows. It gives you this opportunity by tracking completed tasks, and the time spent, and compare your performance over time. Apart from that, using project management software correctly can help overcome the challenges of managing remote teams.

It is significant to have the right tools and processes to guarantee success, but this doesn’t mean exceeding your budget. Fortunately, there are several free project management software options that can help you keep you and your team organized.

So if you aim at ensuring your and your team’s success, you must give yourself a chance to try following the best free project management software.

What is Project Management Software?

Definition and Purpose

Project management software is a digital solution designed to assist teams in planning, executing, and monitoring projects. It centralizes project data, allowing for better coordination and transparency.

Types of Project Management Software

There are two primary types of project management software:

• Cloud-Based Tools: Accessible from anywhere, often subscription-based.
• On-Premises Tools: Installed locally and ideal for organizations needing higher security.

Additionally, tools can be all-in-one platforms that offer comprehensive functionality or specialized tools focusing on specific aspects like time tracking or task management.

Top Project Management Software in 2025

1. Peerbie

Peerbie is a versatile platform that can adapt to the unique requirements of high-performing teams and individuals alike. Whether you’re working in a team or as an individual, Peerbie provides a tailored experience that promotes collaboration, boosts productivity, and brings your team closer together. The platform has already made a positive impact on dozens of teams, helping them perform better and enjoy their work more.

Over the past two years, it has been dedicated to creating a solution that helps you get more done with less stress. Peerbie Projects is a comprehensive project management software that allows you to plan, track, and complete all your projects in one place. It’s perfect for teams that need to stay organized and on track with their work. Peerbie guarantees you never miss a deadline or forget an important task again.

With the starter plan, you get access to a wide range of features to help you manage your projects more efficiently. Some of the key features of it include the ability to manage up to 3 projects, with a total of 1500 tasks. You also get 100 MB of storage, with a maximum file size of 5 MB per document, as well as a 2-week data history and access to our team feed.

The starter plan also gives you access to a range of other features designed to help you work smarter, not harder. You can enjoy unlimited messaging, performance tracking, and admin console, as well as list view projects, board view, and calendar view. You can also create unlimited posts, work with private teams, and take advantage of daily flows and time tracking.

2. MeisterTask

If you are passionate about using Kanban boards to manage your projects, then MeisterTask is the perfect project management software for you. This project management software is designed to make Kanban boards more practical and efficient. With MeisterTask, you can easily manage all your tasks, comments, notes, and due dates in one place, just like a Kanban board. This cloud-based project management tool offers the flexibility and convenience you need to manage your projects effectively.

MeisterTask offers a range of useful project management features, including task assignment and progress tracking. The Kanban boards are perfect for visualizing your tasks and tracking their progress. You can also create unlimited automation and use Gantt-style timelines to schedule and assign tasks.

In the free version of MeisterTask, you get access to unlimited projects and users. You can integrate with either Slack or Zendesk, and use checklists, comments, tags, task, and time-tracking features. The user-friendly interface makes it easy to navigate and use the software, and you can share files and attachments up to 20MB.

3. Nifty

Nifty is a powerful project management software that can help you streamline your work processes and collaborate with your team and clients efficiently. It is completely free and designed with the user in mind, providing an intuitive and user-friendly interface that makes it easy to manage your projects.

With Nifty, you can easily collaborate with your team and clients using a variety of features such as chat, tasks, docs, and calendars. You can create proposals for your projects and automate your progress tracking, allowing you to focus on the actual work rather than the administration.

Nifty’s best features include milestone tracking and project timelines, task management with automated progress updates, team collaboration tools, task assignment and prioritization, and integrated communication channels. With these features, you can ensure that your team stays on track and that everyone is aware of their responsibilities.

4. Trello

Nifty is a robust and efficient project management tool that can help you streamline your work processes and make collaboration with your team and clients more productive. With its user-friendly interface and intuitive design, Nifty makes it easy to manage your projects and tasks, no matter how complex they may be. Plus, it’s completely free!

On the other hand, Trello has become a popular choice for those looking for a free project management app. Trello uses the Kanban board approach, which has been widely adopted by many organizations. Even if you’re not familiar with Agile or Scrum project management methodologies, you can still use Trello. However, keep in mind that Trello is not without its drawbacks.

One of the main drawbacks of this project management software is that it doesn’t offer any other view options besides Kanban boards. If you’re not a fan of Kanban boards, then Trello might not be the best fit for you. But if you’re looking for a free Kanban board, then Trello is a great option. If you require more advanced visualization capabilities, there are other free options available. Take a look at our Trello and ClickUp comparison as well as our list of Trello Alternatives to find the best fit for your needs.

In the free version of Trello, you get unlimited boards, task lists, cards, users, checklists, and attachments. In addition, you get one integration per board and up to 10MB for files.

5. Hive

Hive is an all-in-one project management software that offers teams the convenience of working together online. It is suitable for businesses adopting a hybrid model, freelancers, and entrepreneurs who need to manage their projects efficiently. Hive Solo, a free-forever plan, provides full project management functionality for small teams of up to two people.

One of the best things about Hive is its user-friendly interface, which makes it easy to navigate and collaborate with team members. It comes with all the essential features needed for task management, including project action cards, Gantt chart view, integration capabilities with numerous apps, collaboration tools such as chat and email, and an analytics dashboard for project overview.

In addition to its intuitive interface, Hive provides unlimited storage, projects, and tasks, allowing teams to work on multiple projects simultaneously. You also get unlimited collaborative notes, Gantt, Kanban, calendar & table views, email in Hive, and native chat messaging, making it a comprehensive solution for project management.

Overall, Hive is a powerful project management tool that provides small teams with the necessary features to manage their projects efficiently, stay organized, and collaborate with team members online.

6. Asana

Asana is a popular project management software that offers various features to help teams stay organized and manage their projects. Its visually appealing interface and user-friendly design make it easy for teams to collaborate and stay focused on their goals.

One of the main advantages of Asana is its project and section management system, which allows users to easily organize and prioritize their tasks. Asana also offers a drag-and-drop feature that enables users to quickly assign tasks to team members, making it a valuable tool for task delegation and collaboration.

Although Asana is relatively simple to use, it offers powerful features that help teams manage their projects more effectively. For instance, Asana’s color-coded project calendars allow users to gain a quick overview of their projects, while automation rules enable users to send requests to team members or projects automatically. Asana also offers calendar views for personal or team projects, expanded timelines to optimize resource utilization, and reports that provide valuable insights into workflows and tasks.

In the free version of Asana, you get access to unlimited tasks, projects, and conversations, along with basic dashboards and search functionality. Overall, Asana is a well-rounded project management tool that can help teams stay organized and focused on their goals.

7. Airtable

Airtable is a versatile and well-designed web-based project management tool that combines the best features of spreadsheets and databases. It has an intuitive interface that makes it easy to use for tracking inventory, keeping lists of reference items, or even as a bootstrap CRM. Unlike traditional database management systems that rely on complex languages like SQL, Airtable is specifically designed to be user-friendly and accessible to anyone.

Airtable offers several features that make it stand out, including integrations with popular platforms like Box, Salesforce, and Google Calendar, an Interface Designer tool that lets you build and share custom interfaces, shareable forms that enable you to populate records into the Airtable base.

The free version of Airtable includes unlimited bases, unlimited scheduling views, rich field records, commenting, 2GB of storage, and access to two weeks of historical data. Overall, Airtable is a top-quality project management tool that combines the best of both worlds and is definitely worth considering for your next project.

8. TeamGantt

Looking for project management software that focuses solely on Gantt charts? Look no further than TeamGantt. It’s free and offers easy-to-read Gantt charts, task assignments with dependencies and milestones, team availability management, and time tracking for better productivity analysis.

The free plan only includes one Gantt chart and basic project planning and collaboration for one project with a team of three users.

9. Teamwork Projects

Teamwork Projects is a popular project management software with paid plans offering a plethora of features, including billing and invoicing. However, the free version is limited, offering only two active projects, limited task boards, subtasks, and color themes.

The software’s best features include creating and assigning tasks and sub-tasks, visualizing project timelines using Gantt charts, time tracking, invoicing, file storage with versioning, and built-in team communication tools.

10. Redbooth

With its user-friendly interface and easy-to-navigate platform, Redbooth enables your team to quickly and efficiently manage tasks and stay on top of important deadlines. Meanwhile, managers have the ability to easily adjust workloads and resources, ensuring that projects are completed on time and within budget.

While Redbooth does have some limitations, such as its inability to assign tasks to multiple users, it more than makes up for it with its impressive array of project management features. These include HD video conferencing for effortless team collaboration, detailed Gantt charts for task flow visualization, time tracking to ensure project timelines are met, task templates to streamline repetitive processes, and easy file sharing for seamless document access.

If you’re interested in trying Redbooth out, the free version includes assigned users, tasks, Gantt charts, conversations, 2GB of storage, and access to community forums and email support.

11. Basecamp

Basecamp is a widely popular project management software software that facilitates easy team collaboration. However, one of the major drawbacks of Basecamp is its lack of customization and flexibility compared to other project management software. Although Basecamp is designed to be an easy-to-use platform, its rigidity can make it challenging to tailor the software to meet the needs of specific projects or teams.

If you need a simple task manager that offers real-time communication features to your team members, then Basecamp can be an excellent choice. Some of Basecamp’s best project management features include a project management timeline to view everything from start to finish, Hill Charts to visually track progress over time, and the Hey! menu that streamlines notifications in a single menu, automatic check-ins with polls for the team, and a chat and messaging system.

In the free version of Basecamp, you can enjoy 20 users, three projects, and a storage space of 1GB.

12. Podio

Podio is a project management software that comes with messaging tools. It provides an in-app conversation feature that helps you to keep track of all your tasks. Podio can be integrated with other popular software such as ZenDesk, Evernote, and Google Drive, providing more functionality.

Some of the best project management features of Podio include team collaboration tools with file sharing, reporting capabilities with visual project dashboards, app integration for expanded functionality, and automated workflows to streamline tasks.

The free version of Podio allows up to five users, unlimited workspaces, and chat capabilities.

Benefits of Using Project Management Tools

Increased Productivity

One of the biggest advantages of project management tools is their ability to boost productivity. These tools automate repetitive tasks like setting reminders, updating progress, and generating reports. With automation, teams can focus on high-value activities rather than getting bogged down by mundane tasks.

For example, task automation in tools like Asana or ClickUp reduces manual workload. Automated notifications keep everyone informed of deadlines and project updates without constant follow-ups. This streamlined approach saves time and ensures better alignment with project goals.

Better Team Collaboration

Collaboration can make or break a project, and project management tools excel in fostering teamwork. Features like shared workspaces, real-time communication, and document sharing create a centralized platform where team members can collaborate effectively.

Take Slack-integrated tools, for example. They allow instant messaging and file-sharing, enabling seamless communication even for remote teams. With tools like Trello or Monday.com, team members can update task statuses in real-time, keeping everyone on the same page and reducing the risk of miscommunication.

Improved Decision-Making

Access to real-time data is a game-changer for decision-making. Project management tools provide analytics and reporting features that help managers assess the project’s progress, identify bottlenecks, and make informed decisions.

For instance, software like Jira generates detailed reports on task completion rates, team performance, and potential risks. This actionable data allows managers to adjust strategies on the fly, ensuring the project stays on track.

Enhanced Resource Management

Balancing workloads and managing resources efficiently can be challenging, especially in large teams. Project management tools come with resource allocation features that help managers assign tasks based on individual capacity and skill sets.

For example, Gantt charts in tools like TeamGantt or Smartsheet allow managers to visualize workloads and reallocate resources to prevent burnout. These features ensure optimal use of resources while maintaining a balanced workload across the team.

Transparency and Accountability

A well-organized project management tool creates a culture of transparency and accountability. Everyone knows their roles, deadlines, and the overall project status. Tools like ClickUp offer detailed task assignments and progress trackers, making it clear who is responsible for what.

Accountability is further enhanced through milestone tracking. Team members are motivated to complete their tasks on time, knowing that their contributions directly affect the project’s success.

Cost and Time Efficiency

By streamlining workflows and improving resource allocation, project management tools significantly reduce costs and save time. Automated scheduling and budget tracking features ensure that projects stay within budget and meet deadlines.

For instance, project managers can use tools like Zoho Projects or Wrike to monitor expenses, forecast project costs, and prevent financial overruns. This proactive approach eliminates surprises and ensures efficient use of resources.

Scalability and Flexibility

As businesses grow, their project management needs evolve. Modern tools are designed to scale with organizational growth, offering flexible features that cater to teams of any size. Whether you’re a startup or an enterprise, software like Monday.com or Asana provides customizable solutions that adapt to your changing requirements.

Moreover, most tools are compatible with remote and hybrid work models, offering mobile apps and cloud-based solutions that keep teams connected across geographies.