Small teams have faced more challenges in project management than larger teams during the pandemic. It is also the work of project managers to deal with these challenges, manage small teams and maintain project management. As a project manager, it’s your job to ensure work quality and continuity, meet deadlines, and balance budgets.

When we compared to large teams, it is true that small teams are dealing with team burnout as well as delivery issues. Small teams have more difficulty delivering their projects on determined time. Lacking resources and tools make it difficult for projects to be completed by the deadline and this situation delays the team’s delivery. Also, when dealing with multiple projects in small teams, the multitude of tasks can stress the team and lead to complexity. All this leads to delay in delivery and exhaustion of the team.

7 Succesful Project Management Tips For Small-Team Project Managers

We have compiled 7 successful project management tips to help project managers avoid these situations in order to better manage their small teams.

1. Provide balance within the team.

Before starting a project, you should know that the people you choose consist the majority of the work you have to do. If you are managing a small team, the people you choose are more important. When selecting team members for successful project management, you should pay close attention to technical skills and personalities and make sure that they will meet the requirements of the project.

People who couldn’t adapt as a team member would slow you down in your project. If you’re going to create a small team, it’s important to look for the right project management skills in people. In this way, you can easily establish the balance between team members.,

2. Determine clear goals and expectations.

It is very difficult to maintain successful project management without setting your goals. Why are you creating a small team? What is your purpose? What will you be working on? What does your project aim for? The answer to all these questions is very important for project management. If you give your small team a reason and a goal, you can make it easier for people within the team to connect with each other.

If you are a project manager, you should establish a foundation by identifying important details such as important milestones, dates and tasks of your project. You can also do this with project management software like PeerBie. Once you have defined your project and goals, you can securely organize dates and tasks through PeerBie. You can easily manage small teams with project management applications. You can assign the tasks you need to do for your project to the person you want through PeerBie and add a deadline to this task.

Once you have defined your project and goals, you can organize dates and tasks.
Once you have defined your project and goals, you can organize dates and tasks.

Moreover, you even might prioritize and categorize the task as ‘high’ if you think this task is very important. This way, your team members know their duties and what is expected of them clearly. Don’t forget that all of this goes much more successfully with a well-defined project foundation.

3. Create milestones.

Dividing your projects into phases and creating milestones along the way helps you manage your projects more successfully. In this way, you can increase the success of your projects even with a smaller team.

As a project manager, you can start the project by creating a roadmap and break it down into phases. Thus, your team members and partners will understand your project more easily. Include a specific date as a milestone for each project phase. When everyone aims for this milestone, they will try harder to meet deadlines.

4. Ensure project communication.

As the project manager, it is very important that you maintain smooth communication in small teams. Gathering the entire team on the same one-single page makes it easy to keep track of team members. Today, project management software has the necessary features for effective communication. You can chat instantly , give feedback and share files with the project management software PeerBie. With the ‘collections’ and file sharing feature, you can store the files of the project in the application or share all the project information with any team member you want.

With the 'collections' feature, you can store the files of the project in the PeerBie.
With the ‘collections’ feature, you can store the files of the project in the PeerBie.

This accessibility is essential for effective communication. You need to notify team members instantly of a new task to be added to the project or a document to be removed. With PeerBie, you can easily reach the person you want and be informed about the status updates. Project management becomes much easier if everyone knows what to do and when.

5. Allocate resources.

As a project manager, you need to manage the resources and workloads of your small teams. For each project or task, you need to balance tasks and resources among the employees you delegate. If you’re managing a small team, you’ll be dealing with resource constraints. Because of this, resource management becomes much more important. You can negotiate with your team to allocate resources with the assistance of team task management tools like Peerbie.

6. Determine capacity.

As an manager, you are responsible for resource allocation. However, it is also your responsibility to determine the capacity of your team members and to allocate resources according to this capacity.

You need to keep track of how many hours your team members are working to understand how much more they can do. With PeerBie, you can track how much your team members have worked, which tasks they have completed, and how much time they spent on tasks. You can even download this data to your computer or mobile device in the form of a report.

Don’t hesitate to talk to your team about rebalancing the workload. You can have one-on-one meetings with your team with the project management software PeerBie, which can be integrated with Zoom. As you rebalance workloads, add new team members to your project if needed!

7. Manage internal conflicts.

If you’ve just created your team, conflict is inevitable. Therefore, you should be prepared for the problems that may arise while managing the project. If a problem arises between your team members, you should encourage them to resolve it in a friendly manner. You can test your own leadership skills in every conflict you experience. Also, don’t forget to get feedback from your small project team. Making them feel that you care about their ideas is very important for successful project management.

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